Professional chauffeur with executive sedan for hire in Nairobi

Corporate Hire — Nairobi, Kenya

Corporate Car Hire in Nairobi — NGO, Embassy & Multinational Fleet Accounts with VAT-Compliant Invoicing

Barguts Tours provides NTSA-licensed corporate transport for NGOs, embassies, multinationals, and development finance institutions across Nairobi. Every account includes PSV-licensed drivers, VAT-compliant invoicing, and a documented duty-of-care welfare protocol. Account activation: 24–48 hours. Emergency deployment: 2–4 hours.

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NTSA Licensed PSV Drivers KTF Member VAT Invoicing 4.9 Google

Before You Book

Why Ad-Hoc Transport Doesn’t Hold Up for a Duty-of-Care Corporate Contract

Three failure modes recur whenever an organisation runs staff transport on an ad-hoc basis instead of a documented account.

Vetting

Unvetted Drivers on a Duty-of-Care Contract

An unverified driver with no checkable PSV licence or identity record creates direct duty-of-care exposure for the organisation booking the trip -- not just the driver.

Procurement

Informal Invoicing Fails a Procurement Audit

A handwritten receipt or lump-sum invoice with no per-trip itemisation does not survive a donor or finance audit -- VAT compliance and route-level detail are checked, not assumed.

Welfare

No Welfare-Check Protocol

Ad-hoc ride-hailing allocation gives no departure confirmation, no en-route check, and no safe-arrival record -- a real gap on any journey over 60 minutes.

How It Works

How a Corporate Account Gets Activated

Initial Scope Call

We confirm your organisation's service tier, vehicle count, and locations against real availability.

Written Quote and Account Agreement

A written quote covering the relevant service tier is issued, followed by a signed account agreement -- no verbal-only arrangements.

First Assignment and BDFP Inspection

The account is activated once your first vehicle and driver are assigned, with a BDFP inspection completed before the first trip.

First Invoice Cycle

Your first monthly VAT-compliant invoice arrives itemised by date, route, driver, and vehicle -- matching your audit format from day one.

Corporate Hire

Our Corporate Services

Dedicated Staff Transport

Daily driver and vehicle allocation for permanent or project staff. Schedule confirmed the evening prior. Driver PSV licence documentation and identity records issued before the first trip.

Executive and Visitor Chauffeur

Premium vehicles for senior management, incoming delegations, and board visits. Briefed chauffeurs with confirmed identity documentation. Schedule managed through your EA or travel coordinator.

Project and Field Mission Fleet

Time-limited fleet for field teams, construction sites, and programme rollouts. BDFP-inspected vehicles, PSV-licensed drivers with upcountry experience, and per-trip reporting throughout the project.

Multi-Site Fleet Account

Consolidated fleet management across multiple Nairobi offices. Single account contact, one monthly invoice, consistent vehicle and driver standard across Upper Hill, Gigiri, Westlands, Kilimani, and Karen.

Every Booking Includes

Corporate Account Inclusions

PSV-Licensed Drivers NTSA-verified identity documentation issued before the first trip; updated on every driver change.

BDFP Pre-Departure Inspection Vehicle condition verified and recorded before every deployment.

Duty-of-Care Welfare Protocol Departure confirmation, en-route check, and safe arrival record for journeys over 60 minutes.

VAT-Compliant Monthly Invoice Itemised per trip with date, route, driver reference, and vehicle registration; Excel or PDF.

Airport Transfer Integration JKIA and Wilson Airport with live flight tracking and meet-and-greet.

Emergency Deployment 2-4 hour response for confirmed accounts, available 24/7.

Annual Rate Transparency Rate changes disclosed in writing 30 days before contract renewal; no mid-contract increases.

45-Point Inspection Tyres, brakes, lights, fluids, AC, and seat belts checked and signed off on a condition report before every deployment.

Rates

How Much Does Corporate Car Hire Cost in Nairobi?

Tier

Daily / Monthly Cost (KES)

Key Deliverables

Best For

Small Account (1-2 vehicles)

6,500 - 9,000 / day

PSV drivers, BDFP inspection, VAT invoice

Small NGOs, single-office teams

Mid-Size Account (3-5 vehicles)

8,000 - 14,000 / day, volume discount

Consolidated invoicing, welfare protocol

Growing offices, project teams

Large / Multi-Site Account

Quoted by programme scope

Multi-site coordination, single contact

Embassies, multinationals, large NGOs

Custom multi-site packages -- full breakdown on request. Fuel and airport parking fees are separate from the daily rate.

Client Feedback

What Our Customers Say

    
 
 
       Posted on Google  
   
   Belinda Ochieng 
 
 
 
 Trustindex verifies that the original source of the review is Google. We had a wonderful safari experience in Amboseli with Barguts Tours! 🐘🦒

Everything was well organized from start to finish. We saw a great variety of animals and had such an enjoyable time exploring the park. Our tour guide Daniel
was excellent friendly, knowledgeable, and very attentive throughout the safari. He also arrived on time for both our pickup and drop-off, which we really appreciated.

Overall, we had a fantastic experience and would definitely recommend Barguts Tours to anyone looking for a well-organized and enjoyable Amboseli safari. Special thanks to Daniel and Barguts tours for making our experience even better!

Owner's reply
Thank you so much, Belinda. We're thrilled you had such a great time on your Amboseli safari and saw such a great variety of wildlife along the way. We'll be sure to pass your kind words on to Daniel. He'll be made up to hear this, and punctuality for pickup and drop-off is something we take seriously on every Amboseli safari booking. Thank you for recommending Barguts Tours, and we hope to host you again on your next Kenya adventure.
  
 
      Posted on Google  
   
   joshua awuor 
 
 
 
 Trustindex verifies that the original source of the review is Google. The vehicle was exceptionally clean and fit.Thanks for your services

Owner's reply
Thank you, Joshua. We're so glad the car was spotless and ready for you. Keeping every vehicle clean and in top condition is something we take seriously on every car hire in Nairobi. We really appreciate you taking the time to leave this review, and we hope to welcome you back for your next trip.
  
 
      Posted on Google  
   
   Jackline Atieno 
 
 
 
 Trustindex verifies that the original source of the review is Google. I had an excellent experience hiring a harrier. The booking process was seamless and the team was highly responsive. Their services are reliable, professional, and with competitive rates. I highly recommend them and will definitely book again.

Owner's reply
Hi Jackline, thank you so much for the kind words! We're glad the Harrier worked out well for you and that the booking process was smooth. Our team really appreciates the recommendation. Looking forward to hosting you again on your next trip. Safe travels until then.
  
 
      Posted on Google  
   
   Davey Githae 
 
 
 
 Trustindex verifies that the original source of the review is Google. HIRED A CX 5 MAZDA AND I LOVED IT WAS IN PERFECT CONDITION

Owner's reply
Hi Davey, thanks for the great review! Glad the CX-5 was in top shape for you. We take pride in keeping our fleet well maintained. Thanks for choosing Barguts, and we'd love to have you back on your next hire.
  
 
      Posted on Google  
   
   Emmanuel Omoro 
 
 
 
 Trustindex verifies that the original source of the review is Google. I rented a fielder hybrid,  the car is well maintained no issues, good fuel consumption and the response was prompt, kudos on that but what you need to introduce or improve on is delivery to client's location, I had to come from Kajiado to pick the car in Nairobi

Owner's reply
Hi Emmanuel, thanks for the great feedback and for pointing that out. Glad the Fielder Hybrid served you well on fuel and condition, and that our response time hit the mark. Your point on delivery is well taken. We're working on making pickup more convenient for clients outside Nairobi. Appreciate you taking the time to share this, and we hope to have you back again soon.
  
 
      Posted on Google  
   
   Diana Esnus 
 
 
 
 Trustindex verifies that the original source of the review is Google. Excellent service! The Prado was clean, comfortable, and well maintained. The booking process was smooth, and the staff were very friendly and professional. Highly recommended!

Owner's reply
Hi Diana, thank you for the wonderful review. We're so glad the Prado was clean and comfortable and that the whole process felt smooth from start to finish. Our team will be happy to hear this. Thanks for recommending us. We look forward to serving you again.
  
 
      Posted on Google  
   
   heidi schuddinck 
 
 
 
 Trustindex verifies that the original source of the review is Google. Good communication, very reliable, nice driver! I recommend!

Owner's reply
Thank you so much, Heidi. This really made our day. We're thrilled you had a great experience with our Nairobi car hire service. Reliable, friendly service is exactly what we strive for on every trip, and it's wonderful to hear it came through. We look forward to driving you again.

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Coverage

Where We Operate in Nairobi & Beyond

Primary Nairobi Coverage

Barguts Tours operates from Buruburu Business Center, serving corporate clients within a 70km radius. Primary locations: Upper Hill (8-12 min), Gigiri / UN Complex (12-18 min), Westlands (5-8 min), Kilimani (8-12 min), Karen (15-25 min), Parklands (5-8 min), Lavington (8-12 min), Runda (10-15 min), Nairobi CBD (10-15 min).

Extended Coverage

Extended coverage: JKIA and Wilson Airport, Thika Road / Kiambu, Ngong Road / Ongata Rongai, and field missions to Central Kenya, Rift Valley, and Coast on request.

Call +254 707 116220 WhatsApp

Common Questions

Frequently Asked Questions

How much does corporate car hire in Nairobi cost?

From KES 6,500-9,000/day for small accounts (1-2 vehicles with driver). Mid-size accounts (3-5 vehicles): KES 8,000-14,000/day with volume discount. Large NGO, embassy, or multi-site accounts are quoted by programme scope. All rates include comprehensive insurance, BDFP inspection, PSV-licensed drivers, and consolidated invoicing. Call 0707 116 220.

What documentation does a corporate account receive for audit?

Driver PSV licence numbers, national ID references, vehicle registration, insurance confirmation, welfare check records per applicable trip, and a monthly VAT invoice itemised by date, route, driver, and vehicle. Available in Excel or PDF to match your audit format.

How quickly can a corporate account be activated?

24-48 hours from contract execution. Emergency driver deployment for confirmed accounts: within 2-4 hours at any time.

Can you service multiple office locations across Nairobi?

Yes. Multi-site fleet coordination across Upper Hill, Westlands, Gigiri, Kilimani, and Karen runs under one account with consolidated monthly invoicing and a single dedicated contact.

What makes Barguts different from using ride-hailing for staff transport?

PSV-licensed, identity-verified drivers -- not anonymous marketplace allocation. Comprehensive commercial passenger insurance -- not personal vehicle cover. VAT-compliant invoicing -- not handwritten receipts. Documented welfare check protocol. Guaranteed availability on confirmed accounts.

How does onboarding a corporate account with Barguts actually work?

We confirm your service tier on an initial scope call, then issue a written quote covering that tier. Once signed, the account agreement is in place and your first vehicle and driver are assigned, with a BDFP inspection completed before the first trip. Your first invoice arrives at the end of that billing cycle, itemised and ready for your records.

How should a procurement manager choose a corporate transport vendor in Nairobi?

Confirm the NTSA/PSV licensing is real and checkable, not just claimed. Confirm invoicing is VAT-compliant and itemised per trip, not a lump sum. Confirm a documented pre-hire inspection -- BDFP or equivalent -- actually exists. Confirm a written duty-of-care and welfare-check protocol is in place. Barguts meets all four directly.

Fleet for Corporate Hire

All vehicles pass BDFP pre-departure inspection, carry NTSA certification, and are comprehensively insured for commercial passenger carriage. PSV-licensed drivers are assigned to every booking.